Product
Receipt Management
(Expense Management)
Know where every dollar of staff spending went, with receipts captured, matched to the card statement, sorted and reported each month.
How it works
From receipt to report, every step tracked.
The MABLE team captures, checks, matches and categorizes staff receipts, and builds monthly expense reports, so finance isn’t chasing paper slips at month end.
01
A receipt comes in
How it arrives
Staff snap a photo, upload a scan or forward the file. Each receipt is time-stamped the moment it arrives.
What MABLE does for you
Turns receipts into digital records
Turns each photo, scan or forwarded file into a clean digital record as soon as it arrives.
02
Details read and checked
What happens
MABLE reads the merchant, date and amount from the receipt and checks the expense before it moves on, flagging anything that needs a second look (Core and up).
What MABLE does for you
Reads and checks every expense
Captures the merchant, date and amount and flags anything that needs a closer look.
03
Matched to the card statement
What happens
Each receipt is matched to the credit card statement and missing receipts are flagged, so you know which charges are documented.
What MABLE does for you
Reconciles card charges
Matches receipts to the credit card statement and flags any charge missing a receipt or reason.
04
Sorted into the right category
What happens
Each expense is coded to the right category, department and employee (Complete), the same way every time.
What MABLE does for you
Consistent expense coding
Codes each expense into the right category, department and employee so your books stay consistent.
Reports on the 1st & Service commitment
Monthly expense reports & fast turnaround
Annual, departmental and employee expense reports are refreshed on the 1st of each month (Plus and Complete). MABLE uses its own software to offer fully managed services at a fraction of normal costs. Most actions are completed in under 5 minutes, and if we get something wrong, we fix it free and it doesn’t count toward your usage.
From how it’s done today to MABLE
From paper receipts in envelopes and desk drawers
To
A photo or file uploaded from the field.
From matching receipts to the credit card statement line by line
To
Receipts matched to the statement, with missing ones flagged.
From the same purchase coded differently depending on who enters it
To
Every expense sorted into the right category the same way.
From chasing expense reports at month end
To
Departmental and employee reports on the 1st of each month.
The problem, in your words
Purchases made in the field, with the receipt or the reason missing.
“Staff buy work order supplies in the field and the receipt never makes it back.”
Paper slips and phone photos disappear between the hardware store counter and finance.
“Card charges with no receipt or no reason written down turn into audit questions.”
At month end, finance has to track down who bought what and why for every unmatched card charge.
“We chase expense reports every month.”
Finance spends the first week of each month matching receipts to statements by hand in spreadsheets.
What MABLE replaces
Paper receipts in envelopes and desk drawers, and spreadsheets matched to the card statement by hand at month end.
Your staff stay in control
The MABLE team quality-checks every receipt and handles the routine work, while approval stays with your staff.
Who it's for
Made for finance teams. Built for accountability.
Who uses it
Public Housing Authorities
Every card purchase is backed by a receipt and a clear record when auditors ask.
Housing & Community Development Agencies
See spending by department and employee on the 1st of each month, without building a spreadsheet.
Property Managers
Capture supply and site purchases on the spot instead of collecting paper slips at month end.
Who it isn’t for
Not for organizations outside housing that don’t answer to compliance rules, federal reporting or auditors, or teams looking for a card program or staff reimbursement. If nobody will ever question an undocumented card charge, a spreadsheet will do.
What setup needs from you
Two things, and we do the rest.
Your users
With their departments.
The departments and employees
Who need expense reports.
Works with your current system
MABLE can connect to or migrate data into your existing system (Yardi, Tenmast, MRI, Emphasys and others), depending on your current technical setup. We cover this on the demo call.
Pricing
From $2.00 per receipt.
Billed monthly on usage, with no minimums, no annual contract required, and an optional usage cap for cost control.
See pricing
FAQ
