Product
Invoice Management
(Accounts Payable Management)
Every vendor invoice read, checked and routed for you, so your team only reviews what's important.
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How payables run today
Too many hands, too little proof.
Multiple hands
One invoice passes from the mailroom to a department head, accounts payable, and executive leadership before it's paid.
Multiple data points
The same vendor, amount and due date are retyped into email, spreadsheets and the accounting system.
Errors
Wrong amounts, missed due dates and duplicate payments slip through.
Missed reports
Month-end reports run late, or don't get run at all, when staff are stretched.
Sign-offs chased down
Signatures are collected by email and on paper, with no single record of who approved what.
Who it's for
Made for finance teams. Built for accountability.
Who uses it
Public Housing Authorities
Pay vendors on time and hand auditors a verified source of truth.
Housing & Community Development Agencies
Establish a verified paper trail of time stamps and signatures for every invoice.
Property Managers
Split costs across properties without a spreadsheet.
How it works
From upload to compliance package, every step tracked.
Every invoice step is time-stamped and recorded. Along the way, Mable's agents run in the background to do the work your current staff can't get to.
01
Uploaded
What's tracked
Invoices arrive as PDFs, scans, emails or paper. Whatever the format, each one is uploaded and time-stamped the moment it arrives, with nothing keyed in by hand.
Where Mable's agents step in
Invoice Analysis
Delivers intelligence immediately upon upload.
02
Data entered
What's tracked
The invoice record is filled in automatically, with nothing retyped.
Where Mable's agents step in
Invoice Auditing
Runs in the background, checking invoice details efore it moves on.
03
Three-level review and approval
What's tracked
The invoice moves through three levels of review. Each sign-off is recorded with the approver's name, signature and time stamp, and nothing is paid without final approval. Everyone can see who has each invoice, so approvals don't stall on someone's desk.
Where Mable's agents step in
Invoice Auditing
Issues are flagged before reviewers see them, so approvers spend their time on issues, not data checks.
04
Allocated across sites
What's tracked
Confirmed costs are split across the developments or properties the invoice covers.
Where Mable's agents step in
Invoice Allocations
Splits each invoice's costs across your sites, with no spreadsheet.
05
Compliance package generated
What's tracked
An approval record is filed for every invoice, ready for auditors and the board.
Where Mable's agents step in
Basic and Pro Compliance Packages
Basic creates a one-page approval record with the invoice, the developments it covers and the approver signatures. Pro adds a second record showing the cost split across developments.
Throughout
Invoice Reporting
Builds payables reports by department and status, flags invoices with missing data, and produces check run reports. Reports go out daily, weekly and monthly, so nobody has to pull the payables report together from spreadsheets.
What this means for you
No retyping. Invoice details are captured the moment an invoice is uploaded.
Duplicates and coding errors are caught before anyone pays.
Every dollar is coded to the right site.
Clear accountability; an audit-ready record of who approved each payment, and when, for every invoice.
What setup needs from you
Four things, and we do the rest.
Your users
With their departments.
Your vendor list
Name, location and email.
Your developments
So costs land in the right place.
Approver signatures
For your compliance packages.
"[Customer quote]"
[Name], [Title], [Customer Name]
Result
[Result, for example "Found $X in vendor overbilling"]
Pricing
From $2.00 per invoice.
Billed monthly, with no annual contract.
See pricing
FAQ
Questions finance teams ask.
Who signs off on each invoice?
Every invoice goes through three levels of review, and each approver's signature is captured. On Plus and Complete, the signatures go into a one-page approval record for that invoice.
Is there a record of who approved what?
Yes. Every sign-off is time-stamped, and Mable keeps an audit log of activity in the module. Compliance packages pair each invoice with its approver signatures, ready for auditors.
When do reports go out?
Payables reports go out daily, weekly and monthly, broken down by department.
Who owns our data?
You do. You keep access even if your subscription lapses, and you can export your invoices and reports at any time.
