Product
File Management
(Records Management)
Every file summarized, labeled and easy to find, with the right people told when something new arrives.
The problem
Files pile up, versions multiply, and the people who need them never hear about it.
“Someone uploaded it, but nobody told me.”
A critical file sits in an email or folder for weeks because no stakeholders knew it existed.
“Which one is the final?”
Three copies of the same file named “FINAL_revised” scattered across inboxes, and no way to tell which is current.
“I know it’s in here somewhere.”
The one data or key fact you need is buried on page 40 of a file you have to open to find.
What MABLE replaces
Shared drives with no structure, email attachments passed back and forth. Unlike a shared drive, MABLE adds role-based security for every folder and an audit log of who viewed, shared or downloaded each file.
Your staff stay in control
The MABLE team reads and checks every file, and your administrators decide who can see, edit, download or share each folder.
Who it's for
Made for teams that share files. Built for accountability.
Who uses it
Public Housing Authorities
Board packets, audit files, HUD and RAD submissions, vendor contracts, design and unit turn standards, and development plans, shared with board members, auditors, developers and general contractors. Each person gets view-only, editor or download access by role.
Housing & Community Development Agencies
Program files, operations manuals, roles and responsibilities, standard operating procedures and grant files, shared with staff, partners and consultants, so everyone works from the latest version.
Property Managers
Owner reports, contracts and property condition reports, shared with vendors, property staff, developers, architects and general contractors, without sending attachments back and forth.
Who it isn’t for
Organizations outside housing that don’t answer to compliance rules, federal reporting or auditors. If nobody will ever ask you which version of a file was current, or who was told about it, current tools will do.
From how it’s done today to MABLE
From opening every file to find out what’s in it
To
A summary of the critical points on every file.
From searching folder by folder for one number or date
To
Labels you can search and filter by.
From finding out about a new file weeks later
To
New-upload reports to everyone with folder access.
From several copies, no clear latest version
To
Duplicates flagged to your administrator with a proposed action.
How it works
From upload to the right people, every file handled.
01
A file is uploaded
How it arrives
Your staff or an outside partner adds it to a folder they have access to.
What MABLE does for you
Accepts your formats
PDF, Word, Excel, images and scanned paper are all accepted.
02
MABLE reads it and writes a summary
What happens
MABLE converts each file to a readable PDF and writes a short summary of its critical points (all packages).
What MABLE does for you
Writes the summary
You know what’s in each file before you open it, and the original stays available for download.
03
MABLE labels the key details
What happens
Dates, amounts, properties, vendors and other critical data points become labels (Core and up).
What MABLE does for you
Makes files searchable
Search and filter by those labels instead of opening each file.
04
The right people are told
What happens
Everyone with access to the folder gets an email digest of new uploads (Plus and up).
What MABLE does for you
Tells the right people
The digest goes out every night at 8pm, so no one misses critical information.
05
Duplicates are cleared out
What happens
MABLE flags duplicate copies and versions (Complete).
What MABLE does for you
Flags duplicates
Your file administrator gets an email with the links, insights and a proposed action, so the choice stays with your staff.
Day-to-day & service commitment
Share safely, talk in one place, fast turnaround
Unlimited users
Add your whole team and outside partners at no extra cost. You pay per file, not per seat.
Control who sees what
Give internal staff and outside people (developers, architects, general contractors, auditors, board members, consultants) access to only the folders they need.
Permissions by role
Set each person to view only, editor or download. An audit log records who viewed, shared or downloaded each file, with the date and time.
Share from MABLE
Send a file by email or download it directly, without attaching it to a separate email.
A comment thread on every file
Questions and answers stay with the file, so your team sees the same conversation. Comments are internal by default and can be opened to outside users.
Fast turnaround, free fixes
Most actions are completed in under 5 minutes. If we get something wrong, we fix it free, and the fix doesn’t count toward your usage.
Every file MABLE ingests counts toward usage. The MABLE team can migrate your existing archive at an adjusted per-file price, depending on format and volume; we’ll talk it through on your demo call. Billed monthly on usage, with no minimums, no annual contract required, and a protective usage cap for cost control. If you reach your cap, the cap can be adjusted.
Pricing
From $1.50 per file.
See pricing
What setup needs from you
Two things, and we do the rest.
Your users
Name, email and role (file uploader or file administrator), including outside partners.
Your developments and units
So files can be labeled by property & unit if applicable.
Works with your current system
MABLE can connect to or migrate data into your existing system (Yardi, Tenmast, MRI, Emphasys and others), depending on your current technical setup. We cover this on the demo call.
FAQ
